Budget Services Specialist
Job Description
Full job description
Posting Number: 02609
Department: College Services
Job Summary/Basic Function:
The Budget Services Specialist plays a key role in ensuring the accuracy, compliance, and efficiency of the college's budgeting and financial operations. This position collaborates with budget managers and leadership to provide financial analysis, monitor expenditures, and support informed decision-making. In addition to maintaining accurate financial records and ensuring adherence to policies and regulations, the role also provides training and customer service to campus personnel, fostering a clear understanding of budgeting processes and supporting institutional financial goals.
Budget Review, identify, and resolve problems and discrepancies with budget records and documents. Accomplishes detailed reconciliation and analysis of FA programs and provides consultation to division management and staff. Conduct complex planning and monitoring of ongoing and proposed program budgets, including expenditure trend analyses and financial forecasting. Monitor monthly budgets for over-expenditures, collaborating with budget managers to ensure discrepancies are addressed promptly. Execute budget modifications as requested by budget managers and their designees in alignment with departmental policies and procedures. Ensure compliance with College budgetary guidelines, maintaining alignment with state and institutional financial standards. Review financial documentation for accuracy in budget coding, ensuring proper allocation of funds and recommending modifications when necessary. Establish and maintains financial structures within College's budget system to support efficient budget management.
Customer Service Provide knowledgeable customer service through various channels, including in-person, phone, and email, ensuring inquiries are handled in a timely and professional manner. Assists and advises personnel regarding budgetary policies, procedures, and compliance requirements. Develop and present training materials on topics such as budget systems, financial forecasting, and budgeting tools. Act as a liaison between departments, collaborating to resolve budgetary issues and ensure effective service delivery. Support college personnel with budget updates, providing expert support for navigating budget queries and procedures.
Record Keeping Maintain accurate records of all financial transactions, ensuring proper documentation of funds received, allocated, or transferred. Ensure the integrity and confidentiality of financial records, adhering to relevant policies, procedures, and regulatory requirements. Prepare and maintain financial reports, providing accurate and timely information for audits, reviews, or reporting as needed. Conduct regular queries to monitor budgets, identify discrepancies, and ensure accuracy in financial records.
General Duties Provide front desk coverage on a rotating schedule, ensuring consistent and reliable service. Perform other duties as assigned to support departmental operations and meet the needs of the campus.
Minimum Qualifications:
Required Education and Experience:(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)
Bachelor's degree in accounting, finance, business administration, public administration, or a related field (or equivalent experience). Two years of professional experience in budgeting, financial analysis, accounting, or a closely related field. Experience providing customer service and assisting clients/customers with inquiries related to financial or budgetary matters.
Required Knowledge, Skills, and Abilities: Strong knowledge of budgeting principles, financial analysis techniques, and fund accounting practices. Ability to analyze financial data, identify discrepancies, and provide recommendations to resolve issues. Proficiency in preparing and maintaining accurate financial records and reports. Strong communication and interpersonal skills, with the ability to interact professionally with budget managers, institutional staff, and external stakeholders. Proficiency with financial management systems and standard office software, including Excel, Word, and Google Suite. Ability to interpret and apply state and federal regulations related to budgeting and financial management.
Preferred Qualifications:
Preferred: Master's degree in accounting, finance, business administration, public administration, or a related field. Professional experience working with government fund accounting or in a higher education financial management environment. Experience with Washington State budgeting processes, policies, and procedures.
Physical Demands:
Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
Ability to operate office equipment, including computers, printers, and telecommunication devices. Ability to read, analyze, and interpret data from various sources. Ability to prepare and present detailed reports, both in written and verbal formats. Ability to exchange information on the phone, through video conferencing, or in person. Ability to sit or stand for extended periods while performing routine tasks. Ability to lift and carry objects weighing up to 25 pounds.
Work Hours: Monday through Friday, with occasional evenings and weekends.
This position is eligible for hybrid work location, per Everett Community College's Telework Policy.
Posting Date: 11/14/2024
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:
This position is open until filled. Priority application deadline is December 2, 2024. Applications received after December 2 may not receive full consideration.
This position is not eligible for employment visa sponsorship. Applicants must be currently authorized to work for any employer in the United States.
Department: College Services
Job Summary/Basic Function:
The Budget Services Specialist plays a key role in ensuring the accuracy, compliance, and efficiency of the college's budgeting and financial operations. This position collaborates with budget managers and leadership to provide financial analysis, monitor expenditures, and support informed decision-making. In addition to maintaining accurate financial records and ensuring adherence to policies and regulations, the role also provides training and customer service to campus personnel, fostering a clear understanding of budgeting processes and supporting institutional financial goals.
Budget Review, identify, and resolve problems and discrepancies with budget records and documents. Accomplishes detailed reconciliation and analysis of FA programs and provides consultation to division management and staff. Conduct complex planning and monitoring of ongoing and proposed program budgets, including expenditure trend analyses and financial forecasting. Monitor monthly budgets for over-expenditures, collaborating with budget managers to ensure discrepancies are addressed promptly. Execute budget modifications as requested by budget managers and their designees in alignment with departmental policies and procedures. Ensure compliance with College budgetary guidelines, maintaining alignment with state and institutional financial standards. Review financial documentation for accuracy in budget coding, ensuring proper allocation of funds and recommending modifications when necessary. Establish and maintains financial structures within College's budget system to support efficient budget management.
Customer Service Provide knowledgeable customer service through various channels, including in-person, phone, and email, ensuring inquiries are handled in a timely and professional manner. Assists and advises personnel regarding budgetary policies, procedures, and compliance requirements. Develop and present training materials on topics such as budget systems, financial forecasting, and budgeting tools. Act as a liaison between departments, collaborating to resolve budgetary issues and ensure effective service delivery. Support college personnel with budget updates, providing expert support for navigating budget queries and procedures.
Record Keeping Maintain accurate records of all financial transactions, ensuring proper documentation of funds received, allocated, or transferred. Ensure the integrity and confidentiality of financial records, adhering to relevant policies, procedures, and regulatory requirements. Prepare and maintain financial reports, providing accurate and timely information for audits, reviews, or reporting as needed. Conduct regular queries to monitor budgets, identify discrepancies, and ensure accuracy in financial records.
General Duties Provide front desk coverage on a rotating schedule, ensuring consistent and reliable service. Perform other duties as assigned to support departmental operations and meet the needs of the campus.
Minimum Qualifications:
Required Education and Experience:(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)
Bachelor's degree in accounting, finance, business administration, public administration, or a related field (or equivalent experience). Two years of professional experience in budgeting, financial analysis, accounting, or a closely related field. Experience providing customer service and assisting clients/customers with inquiries related to financial or budgetary matters.
Required Knowledge, Skills, and Abilities: Strong knowledge of budgeting principles, financial analysis techniques, and fund accounting practices. Ability to analyze financial data, identify discrepancies, and provide recommendations to resolve issues. Proficiency in preparing and maintaining accurate financial records and reports. Strong communication and interpersonal skills, with the ability to interact professionally with budget managers, institutional staff, and external stakeholders. Proficiency with financial management systems and standard office software, including Excel, Word, and Google Suite. Ability to interpret and apply state and federal regulations related to budgeting and financial management.
Preferred Qualifications:
Preferred: Master's degree in accounting, finance, business administration, public administration, or a related field. Professional experience working with government fund accounting or in a higher education financial management environment. Experience with Washington State budgeting processes, policies, and procedures.
Physical Demands:
Everett Community College follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:
Ability to operate office equipment, including computers, printers, and telecommunication devices. Ability to read, analyze, and interpret data from various sources. Ability to prepare and present detailed reports, both in written and verbal formats. Ability to exchange information on the phone, through video conferencing, or in person. Ability to sit or stand for extended periods while performing routine tasks. Ability to lift and carry objects weighing up to 25 pounds.
Work Hours: Monday through Friday, with occasional evenings and weekends.
This position is eligible for hybrid work location, per Everett Community College's Telework Policy.
Posting Date: 11/14/2024
Closing Date:
Open Until Filled: Yes
Special Instructions to Applicants:
This position is open until filled. Priority application deadline is December 2, 2024. Applications received after December 2 may not receive full consideration.
This position is not eligible for employment visa sponsorship. Applicants must be currently authorized to work for any employer in the United States.
This position is represented by the Washington Federation of State Employees Union.
With equity at the heart of our strategic plan, we strive for a future at EvCC where all staff, faculty, and students are valued, welcomed, and actively supported. We are committed to hiring individuals who exemplify the vision, mission and core values of our institution.
BenefitsState of Washington Public Employee Benefits include Medical/Vision, Dental, Life Insurance and Long Term Disability Insurance. Paid vacation, sick leave, and personal days. State of Washington PERS retirement plans are administered by Dept. of Retirement Systems.For more benefits information, visit our EVCC Benefits page.
Notice to ApplicantsPrior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Drug-Free CampusIn compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCC's policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.
Safety and Security EvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.
Reasonable Accommodations and Non-DiscriminationReasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law. To request a reasonable accommodation, please contact Human Resources at hr@everettcc.edu or 425-388-9229. For more information see: EvCC3020: Americans with Disabilities Act policy
Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.Contact the following people with inquiries or complaints regarding discrimination, Title IX compliance, or Americans with Disabilities Act compliance:
Equal Opportunity Director: EqualOpportunity@everettcc.edu, 425-388-9271;
ADA Coordinator: ADACoordinator@everettcc.edu, 425-388-9232;
Title IX Coordinator: TitleIXCoordinator@everettcc.edu, 425-388-9271.
All offices are located in Olympus Hall 111, 2000 Tower St. Everett, WA 98201.For more information, visit the Equal Opportunity and Title IX website.
Salary: $67716-76608
Salary: $67716-76608
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