Clerical Assistant - Admissions & Records
Job Description
Salary
$22.88 - $30.60 Hourly
Location
Visalia, CA
Job Type
Classified - Part-time
Job Number
6375-c-09/24
Department
Admissions & Records
Opening Date
09/06/2024
Closing Date
9/20/2024 11:59 PM Pacific
General Description
Under the direction of the Director of Admissions & Records the Clerical Assistant will perform a variety of clerical duties in the COS Visalia Campus in the interpretation, application and modification of existing procedures and methods; type, file, maintain records and provide information and assistance regarding programs, procedures and activities of the department.
College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.
Job Duties
Job duties of the Clerical Assistant – Admissions & Records include:
- Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
- Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines.
- Type a wide variety of materials from rough drafts or oral instructions; distribute as appropriate.
- Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms; list, abstract or summarize data.
- Review documents for accuracy and completeness so they conform to standards.
- Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
- Utilize the District’s integrated software in performing the required duties of the position.
- Operate a variety of office machines and equipment including typewriter, copier, computer terminal, fax, and telephone.
- Assist students with a variety of information and materials in support of an assigned program and general College information.
- Receive, open and distribute mail.
- Perform related duties as assigned.
Qualifications
Minimum Qualifications (Education & Experience):
Any combination equivalent to:
- Graduation from high school and
- Formal computer training and
- One year of clerical experience
Working Conditions:
Environment
- Office environment.
- Constant interruptions.
Physical Abilities
- Ability to hear and speak to communicate with students/public.
- Ability to see to read documents.
- Ability to sit and stand for extended period of time.
- Ability to reach in all directions.
- Ability to lift moderately heavy objects.
- Dexterity of hands and fingers to operate a computer and office equipment
Knowledge and Abilities
The hiring committee is seeking evidence of the following:
Knowledge of:
- Basic policies, procedures and activities related to an assigned program or function.
- Operation of standard office machines and equipment.
- Basic word processing skills.
- Modern office practices, procedures and equipment.
- Record-keeping techniques.
- Telephone techniques and etiquette.
- Correct English usage, grammar, spelling, punctuation and vocabulary.
- Interpersonal skills using tact, patience and courtesy.
Ability to:
- Perform a variety of clerical duties in support of an assigned program or office.
- Operate a variety of office machines and equipment including typewriter, copier, computer terminal, Dictaphone, telephone switchboard console and postage meter as required.
- Complete assignments with minimal supervision.
- Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
- Type at 40 words net per minute from clear copy.
- Learn to interpret, apply and explain rules, regulations, policies and procedures.
- Establish and maintain cooperative and effective working relationships with others.
- Maintain records and prepare reports.
- Understand and follow oral and written directions.
- Communicate effectively both orally and in writing.
Application Procedure
To be considered applicants must submit ALL of the following required material before or by the filing deadline:
- An online job application.
- Letter of interest, which addresses how the applicant’s experience and/or education enables him/her to be able to perform the job duties.
- Resume
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